Receptionist & HR Administrator

Reporting manager:
HR Manager

Date Posted:
12-01-2023

Deadline
31-01-2023

The successful candidate will be responsible for front of house and HR admin. The role will be diverse and interesting and is an exciting opportunity for you to join a fantastic team.

This role will require a self-motivated individual with a willingness to learn and with a keen interest in the field of HR. The role will best suit a friendly and outgoing person who likes meeting new people and interacting with others. The successful candidate should display a positive can do attitude.

Key Responsibilities:

Reception

  • Greeting visitors and staff members in a positive and friendly manner
  • Ensure the switchboard is always maintained and operated professionally
  • Monitor visitor access and maintain security awareness
  • Diary management - arrange meetings, conferences, couriers, etc.
  • Assist with the planning and operation of events and meetings held in Origo
  • Perform PA duties such as arranging meetings and events, booking flights, accommodation, and expenses management for Management
  • Database management
  • Provide comprehensive admin support to the Management Team including HR and Data Analytics

Human Resources

  • Deliver General lifecycle HR support, for People Processes and Practices.
  • Engage with colleagues and internal customer groups in a positive and pro-active manner.
  • Maintain the HRIS system including workflows, time off requests, adjustments, and requests
  • Participate and assist in the rollout of HR activities and initiatives
  • Create and update the CSO annual report quarterly
  • Provide accurate reporting and feedback on all HR activities
  • Maintain the internal communication processes
  • Assist in maintaining all learning and development processes, procedures, and admin
  • Update and monitor all company policies in accordance with legislation
  • Assist management with recruitment process and manage the on/off boarding process
  • Proactive administration of HR systems to increase HR operational efficiency, ensure data integrity and support management and regular reporting

Key Attributes & Skills Required:

  • Computer literacy: MS Office
  • Excellent time management and organisational skills
  • Highly motivated with a passion for working with people
  • Excellent communication skills both verbal and written
  • Proven track record of confidentiality and discretion
  • Professional manner with the ability to manage difficult situations
  • Ability to take ownership and resolve issues

Benefits:

  • Excellent working hours
  • Canteen Facilities
  • Educational Assistance
  • Staff Purchase Scheme
  • 20 days annual leave plus service days
  • Pension
  • PHI


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